Bloomrang

One place, from first inquiry to last invoice.

Enrollment, the waitlist and billing for licensed childcare centres.

Book a demo

They fill it in on your website.

It arrives as a lead, with the birthday, the start date and the ad that brought them.

The waitlist knows your seats.

It reads each birthday and shows which child fits which seat, months ahead.

Send the offer. They accept on their phone.

Then they fill in the enrollment form online, at home.

Invoices are ready every billing period.

Tuition, prorated days and fees. Paid by card or bank, and synced to Xero.

Tax receipts come from payments you already have.

Sent to whichever guardian the family named for receipts.

LN

Linh Nguyen

Lead from your website form

New lead
Born
Mar 9, 2025 (19 months)
Guardian
Mai Nguyen · primary contact
Wants to start
Mon, Jan 4, 2027 · full time
Came from
Google Ads · “Toddler care near you”

  1. Filled in the inquiry form on your website

    Tue, Oct 6 · 9:42 p.m.

  2. Book a tour

    Task · due Thu, Oct 8

Waitlist

Seats read from your rooms board

All rooms
ChildAge at startFits
Linh NguyenThen Preschool, Sep 9, 202721 monthsToddlers · Jan 4, 2027Ava R. moves up that day
Noor Haddad9 monthsInfants · Jun 1, 2027
Theo Martin31 monthsPreschool · Sep 7, 2027
Avery Clarke14 monthsNo seat before Sep 2027

Send offer to the Nguyens

9:41Sample Centre

Enrollment offer

A seat for Linh

Room
Toddlers
Schedule
Full time, Mon to Fri
Starts
Monday, Jan 4, 2027
Reply by
Fri, Nov 20
Accept offer Decline

Accepted. Next, Linh’s enrollment form.

Invoice INV-1042

February 2027 · Linh Nguyen

Synced to Xero

Billed to Mai Nguyen, billing contact

Toddler tuition, full timeFeb 1 to 28$478.50
Late pickupThu, Jan 14$15.00
Total$493.50

Paid By card on Feb 1

Sample Centre

Receipt for child care expenses

Tax year 2027

Paid by
Mai Nguyen · tax receipt recipient
For
Linh Nguyen, born Mar 9, 2025
Care
Jan 4 to Dec 31, 2027

Amount paid in 2027$5,757.00

Issued Feb 1, 2028 · in the family portal

Bloomrang

Every enrollment, start to finish, in one place.

From the first inquiry to the last tax receipt, with your rooms mapped years ahead.

Book a demo

Built for licensed childcare centres in Canada by Bloomworks, Inc. The family and centre on this page are samples.

Sample family and centre

Paper, pencil and a good memory.

A family fills in your form at the front desk.

Later, when it’s quiet, you copy it into the waitlist.

The waitlist is a spreadsheet.

Will Linh be a toddler by January? You count the months on your fingers.

Offers start with phone tag.

A sticky note holds the spot until somebody calls back.

Invoices start from last month’s file.

Change the dates, add the late pickup, check the total twice.

Then it all goes into Xero again.

Come February, you add up a year for every family’s tax receipt.

Sample Centre for Early Learning

Registration and waitlist form

Please print clearly. One form per child.

Child’s full nameLinh Nguyen
Date of birth9/3/25
Preferred startJanuary? flexible
Parent or guardianMai Nguyen
Phone416 555 0148
How did you hear about us?Google, I think
Days needed xMon xTue xWed xThu xFri
SignatureM. Nguyen
DateOct 6
Office use only Added to waitlist ☐ Tour booked ☐ DOB: Mar or Sept?

Waitlist 2026 FINAL (2).xlsx

F3fxToddler or infant?? see comment

ABCDEF
1ChildDOBParentPhoneWantsNotes
2Avery Clarke2025-08-02Dana647 555 0190Septsibling at Main St?
3Linh Nguyen09/03/25Mai416 555 0148JanToddler or infant??
4Noor HaddadSep 1 2026Rami / Lina416 555 0122Junetour Oct 14
5Theo Martin2024-08-15Claire905 555 0177Septcalled twice
6Isla Byrne3 Feb 2025Siobhan(see email)ASAP
7Mateo Silva2025-05-20Ana416 555 0163spring?part time only
8

Director: Is she 18 months by Jan? DOB on the paper form, check if that’s March or Sept

Waitlist 2026FINALFINAL (2)+

While you were out

ForJenTime2:40
FromMai Nguyen
Phone416 555 0148

xTelephoned Please call xWill call again

Messageabout the toddler spot, Jan?
call the Nguyens re: toddler spot??

Invoice_Nguyen_Feb.docx

INVOICE

Sample Centre for Early Learning
12 Example Street, Toronto ON

Bill to: Mai Nguyen
Child: Linh Nguyen

Date: January 2, 2027
Invoice #: 2027-014

DescriptionAmount
Tution, Toddler room, February$478.50
Late pick up (Jan 14)$15.00
TOTAL$493.50

Thank you! Payment due on the 1st.

pd e-transfer Feb 3

Xero · New invoice

ToNguyen, Mai

Date1 Feb 2027

Due date1 Feb 2027

ReferenceFeb tuition

DescriptionQtyPriceAmount
Tuition Feb, Toddler1478.50478.50
Late pick up115.0
Feb: tax receipts!! add up Jan to Dec for each family

How it’s done now

In Bloomrang